Want to learn how to write a letter of recommendation for coworker? Here’s your step-by-step guide.
What will I learn?
Before you get started, here are some things to keep in mind. Letters of recommendation are formal documents. Reference letters are also standard documents that require more than your personal opinion.
How To Write A Letter Of Recommendation For Coworker – 10 Steps
The recommendation letter tells readers why the person is suitable for the job. To write a letter of recommendation for a coworker, follow these 15 steps:
1. Build A Rapport:
First, you have to get your coworker to open up to determine what skills and traits to illustrate. Once you’ve done this, you can begin brainstorming.
Think of examples that illustrate your coworker’s abilities. Building a rapport creates an environment for your coworker to share her thoughts.
2. Write A Draft
Draft all the examples of your coworker’s abilities. Once you do, structure them into a coherent letter. This will be easier if you can refer back to the ideas discussed.
A draft will help the interviewer organize all of your coworker’s experiences.
3. How To Write A Letter Of Recommendation For Coworker – Format The Letter
Standard letter format is preferable since it looks uniform and professional.
Use 1″ margins, 12 pt Times New Roman font, double spacing, and a one-inch header on top of each page.
4. Write The Introduction Paragraph
This section should include the job title your coworker is applying for. You may also want to have the position’s pay range and benefits package.
The introductory paragraph should state the position title. Also, it should note why you’re writing a letter of recommendation for a coworker.
5. Write The First Body Paragraph
This paragraph will focus on your general qualifications. In it, keep your general skills relevant to the job description.
A general rule of thumb is to highlight the most relevant skills to the position as you go along.
6. How To Write A Letter Of Recommendation For Coworker – Write The Second Body Paragraph
This paragraph should discuss one of your coworker’s specific abilities. The more detailed and exhaustive the example, the better off you’ll be.
You can close this paragraph with what makes your coworker’s skills so valuable.
7. Write The Third Body Paragraph
This is the third paragraph, which discusses another example of your coworker’s abilities. You should include specifics and why the power is beneficial to the organization. For instance:
Mention that your coworker has saved time and money by implementing a new process. Then, explain how this will also save time and money in the future.
8. Write The Conclusion Paragraph
This final paragraph includes a summary of all stated in previous sections. This content should be brief.
It should also be informative to tell readers why they’re qualified for the position.
9. How To Write A Letter Of Recommendation For Coworker – Review Your Letter:
Once you have all your information gathered and organized in one place, read through it. Make sure it states why your coworker should receive the promotion or other position.
Also, make sure all your points have actual examples from work experience together.
10. Proofread Your Letter:
Let another person proofread it. He may represent an outside perspective on what changes could strengthen the letter.
Use this opportunity to tighten up grammar and end any unintentional bias in word choice.
11. Edit The Letter
Finally, go back through your letter one last time. This is the time to check for any leftover typos or formatting problems.
After this final edit, you can print out copies of the letter for future reference on job hunting. Congratulations! You now know how to write a letter of recommendation for coworker!
12. Ask For Permission:
Once you proofread the letter and feel that it’s ready, ask your coworker for permission to submit it. You can also ask if there is anything else she would like included in the letter. If she agrees, go ahead and submit it.
13. How To Write A Letter Of Recommendation For Coworker – Submit Your Letter:
When submitting a letter of recommendation, be sure to provide all contact information. Your coworker should know how to follow up on what you’ve written about her abilities.
Remember, letters of recommendation must be elegant but formal documents. They should not look like cover letters or resumes!
Use the standard business format and straightforward language to make it easier.
14. Ask For Closure:
Once you have submitted a letter of recommendation for a coworker, there is nothing more you can do. There may come a time later when your coworker contacts you or one of the people who read the letter.
Be prepared to talk about how your coworker did and what he has been doing since then. This conversation can help you see your coworker’s growth and development.
5 Tips To Write A Reference Letter For Coworker
Here are five essential tips for writing a reference letter for a coworker:
1. Make It Brief And To The Point:
Be as concise as possible, but include all relevant information. Do so without making it sound crowded or rushed. Use thorough examples.
Explain your coworker’s skills and strengths within the workplace environment.
2. How To Write A Letter Of Recommendation For Coworker – Highlight The Most Relevant Skills:
You must know what sets your coworker apart from other workers applying for a new position.
This means you should keep track of the goals and objectives your coworker has met over the years.
3 Focus On The Verifiable:
Include specific details from real experiences, not just your opinions. Keep this section as brief as possible.
The hiring manager may use the information you provide to give him an edge over other applicants. Make sure these details are both accurate and relevant.
4. How To Write A Letter Of Recommendation For Coworker – Make Sure There Is No Bias:
If your coworker is applying for a job with another company, it’s best to ask if they have any preferred formats.
Some companies prefer certain styles or have specific requirements. Especially when using an electronic service, keep “business formal” in tone.
5. Make Sure There Is No Fluff:
Do not exaggerate any aspect of your coworker’s skills or experience. If you wish your coworker did better, talk about that in the letter.
You can mention room for improvement without using these words specifically.
Templates – Recommendation Letter For Coworker
Here are some templates for recommendation letter for coworker. You can use them as a guide to write your own letter.
Sample 1:
“To whom it may concern,
Dealing with ________ has been a pleasure for the past few years. I have always admired his ability to think and adapt to his environment.
He has shown me that he is intelligent, creative, and reasonable in working together. When faced with a problem or conflict at work, he is one of the most prepared individuals on my team.
I have seen him win the trust of clients and coworkers alike. I am writing to recommend [name] for [position name] at your organization.
Some of the reasons why I know he would be a great asset to your organization are:
– His ability to think about problems
– His focus on results and tenaciousness
If you have any further questions about what I’ve written, feel free to contact me.”
Signed,
Your Name Here”
Sample 2:
“To whom it may concern,
My coworker has been the best worker ever since we started working together. She’s very focused and always does her job very well. Please consider her for this position!
I recommend my coworker because she’s always on her best behavior. She works hard and is very focused when we work together.
Moreover, she does a great job of staying in the loop with what’s going on in our department.
If you have any questions regarding this matter, please feel free to contact me.”
Signed,
Your Name Here”
Sample 3:
“To whom it may concern,
I recommend my coworker. She is a knowledgeable and talented individual. I have enjoyed working with you for several years now.
She has a great work ethic and always does her job well. As an asset to your company, she can help them get where they want to go.
She has the skills, initiative, and experience to do so. She can work independently and be a great addition to your workforce.
If you have any further questions, please feel free to contact me.”
Signed,
Your Name Here”
Sample Templates – Reference Letter For Coworker
Now let’s check the samples of reference letters for coworker. They are almost similar to recommendation letters.
Sample 4:
“To whom it may concern,
I want to recommend my coworker for a [position name] at your organization.
My coworker has been a great asset to our team and dependable. He works well on his own and as part of a group and can handle personal and professional matters.
He is also very knowledgeable about many things and willing to help with our team’s projects.
If you have any further questions about my coworker, please feel free to contact me.”
Signed,
Your Name Here”
Sample 5:
“To whom it may concern,
My coworker is a hard worker and one that I would be happy to recommend. He has a great work ethic and does his job well.
He shares information about the company with me because he wants us to do well together, too.
I can recommend my coworker for this position. He is always eager to help when faced with challenges and never says no when asked for help. He works well on his own and as part of a team.
If you have any further questions about my coworker, please feel free to contact me.”
Signed,
Your Name Here”
Sample 6:
“To whom it may concern,
I recommend my coworker for [position name] at your organization. He has many great qualities that would make him an asset to your workforce.
My coworker is always willing to help his coworkers and helps me whenever I ask for help. He works well on his own and as part of a group.
I recommend my coworker because he is friendly, approachable, responsible, and dependable. Please consider him for this position!
If you have any further questions regarding my coworker, please feel free to contact me.”
Signed,
Your Name Here”
Conclusion:
You shouldn’t write your letter like a resume. Be sure to add some information about the person. Tell them why they would be suitable for the job.
You can ask them if certain qualities are necessary for the position. Please don’t put words in their mouth, as you never know what they may say.
Remember to keep it professional, even though this is a personal reference letter.
Keep sentences short and straightforward. The hiring manager should read them. You don’t want to make them frustrated or bored with your letter.
Be sure to get straight to the point and tell them why this person is a good fit for the job.
Last Updated on 1 year by Shahzaib Arshad
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