Thank You Letter To Boss For Approving Leave – 11 Steps Guide

Written By Aleena

Happy for the vacation leave? It is time to write a thank you letter to boss for approving leave.

Sometimes getting time off can be stressful, so make sure to thank your boss before your trip.

Key Takeaways:

  1. Say thanks: Always express your appreciation for their approval.
  2. Start formal: Use “Dear [Boss’s name]” for a professional tone.
  3. Explain briefly: Briefly mention why you needed time off (personal, family, or recharge).
  4. Acknowledge their role: Thank your boss specifically for approving your request.
  5. Details if needed: Share any relevant information about your situation (optional).
  6. Appreciate the company: Thank them for being a company that supports employee well-being.
  7. Add a smile: A light joke can add personality, but keep it appropriate.
  8. Eager to return: Express your excitement to return and contribute again.
  9. Keep it short: Aim for a concise message focusing on thanks and reasons for leaving.
  10. Include contact info: Provide your contact details in case they need to reach you.
  11. Sign off respectfully: Use a formal closing like “Sincerely” or “Best regards”.
  12. Use templates: Sample thank-you letters can help you structure your own.

Thank You Letter To Boss For Approving Leave – 11 Steps

There’s a special way to thank your boss that shows how much you appreciate them and makes them feel good.

Here are 15 guidelines to write a thank you letter to the boss for approving leave:

1. Start With A Formal Greeting:

Start with a formal greeting before you get to the main thank you letter.thank you

For example:

– Hello [insert name of your boss],

– Respected Sir/Madam,

– Greetings, etc.

2. Continue With The Reason Behind Your Request:

Now, explain why you need this leave. Write a few important reasons why taking this time off is crucial for you.

For example:

– Thank you for letting me take a leave of absence from work. I need this time to…

3. Thank You Letter To Boss For Approving Leave – Tell Why You Choose Him To Approach:

Let your boss take the credit for everything. Let him know that he’s the one who made you have such an amazing vacation.

It will make him feel good to know that his employees are happy with his decision.

For example:

– I am grateful for your willingness to grant me a personal day off. I also want to let you know that I approached you about my leave because of this reason.

4. Provide More Information About Your Situation:

Continue to provide more details as soon as you give information about the situation. If he still doesn’t know why you need a vacation, it’ll be helpful.

You’ll be able to share what’s happened in that particular time. Maybe it’s about how hard your life has been at home or work.

For example:

– Things were getting tough here, and at home, so I had to take some time away from work.

5. Express Gratitude For The Hospitality Of The Company:

This paragraph should include:

be grateful

I’m so lucky to work in a company where people are looking out for each other. My boss’s heart is saving me in times like this. He’s fully aware of the importance of a break, and why I need it.

6. Thank You Letter To Boss For Approving Leave – Give Your Thanks With A Touch Of Humor:

You may add a well-timed joke or two when writing a thank you letter to the boss for approving leave.

It shows him your human side and not drop everything on paper without much ado.

For example:

– The long hours and high demand at work made me tired. With your help, I am energetic enough to pick up all my tasks again with renewed vigor.

7. Mention That You Are Looking Forward To Working Again:

It’s always good to talk about your excitement at returning to work after you take time off.

Let him know you’re willing to help him in any way you can, in exchange for his kindness.

For example:

– I am looking forward to working with you again. I can’t wait to start doing my best to make this company achieve new heights of success!

8. Thank You Letter To Boss For Approving Leave – Be Clear And To The Point:

Do not beat around the bush when writing a thank you letter to the boss for approving leave.

Get straight to the point so he can understand what plans are in store for him to see you at work next week.

For example:

– Thank you once again,

9. Finish With Your Contact Details:

It is essential to state your complete contact information in a thank you letter to the boss.

This way, if he wants any clarifications, he can get in touch with you. For example:

boss's influence

– Once more, I thank you for allowing me to take leave. Thanking you once again,

– Cheers!

Sincerely yours, etc.

10. Thank You Letter To Boss For Approving Leave – Sign Off With Respect And Confidence:

The last part is the signing of the letter with respect and confidence. He’s supposed to know that you’ve been professional about everything.

For example:

Respectfully yours, etc.

Follow these simple guidelines when writing a thank you letter to the boss. You can be sure that he will appreciate your effort.

Effectively written thank you letters to the boss for supporting the leave can go a long way. They can help in securing future job promotions and perks.

11. Keep It Short But Sweet:

It is important to mention why you needed the time off from work, but it should not run on pages. A short note that states the gist of the letter will suffice.

Thank You Letter To Boss For Approving Leave (2)

For example:

– I am very thankful for your kind gesture of allowing me personal days off when I need them. I wish we could take time together at some other time, outside of work hours!

Templates – Thank You Letter To Boss For Approving Leave

Sample 1:

“Dear Sir/Madam,

I hope you are having a good day.

The reason for writing this letter is to thank you for your kind support.

You made my day last week when I asked if I could take some time off from work to spend quality time with my family. At the moment, things are pretty strict here and at home.

I have recovered now, thanks to your generosity in allowing me to leave without any questions.

Once again, many thanks for supporting me throughout this phase.


[Your Name]”

Sample 2:

“Dear Sir/Madam,

I am writing to express my heartfelt gratitude for your approval of my recent leave request. I was working hard without any breaks, which was not good.

Your kind gesture proves how great it is to work in a company where people are so supportive.

My family needs me now, and this time off has made me feel rejuvenated again, activity-wise.

Once again, many thanks for understanding my situation. I appreciate you giving me enough leave to cope with my daily routine back at home.

Sincerely yours,

John Smith.”

Thank You Letter To Boss For Approving Leave- Sample 3:

“To The Head Of HR Department,

Thank you for your kind support in allowing me personal days off last week. I needed the time off because of some family issues.

I have been waiting for an opportunity to speak with you about it. This leave has made me fit now, as I took a few days to rest at home to relax and recuperate.

I want to thank you again for your kind gesture and look forward to working with you in the future.”

Thank You Letter To Boss For Approving Leave

Sample 4:

“Dear Sir/Madam,

Please allow this letter to serve as my testimonial to your professionalism as a manager. It is rare to come across managers who are as caring as yourself.

Thank you so much for permitting me personal leave last week to attend my sister’s wedding. Our whole family was happy to have me around, especially my parents.

My sister also expressed her gratitude because she could speak with me when I went home. All the best wishes in your career!

Sincerely yours,

Robert Smith.”

Sample 5:

“Dear Sir/Madam,

I am writing this letter to thank you for allowing me time off last week to attend my brother’s wedding.

It was wonderful catching up with family members and relatives after such a long time. We all missed you, but we’re delighted to know that you are doing well at work!

I do hope we can meet again someday shortly. Best regards!”

Thank You Letter To Boss For Approving Leave- Sample 6:

“To HR Department,

I am writing to thank you for approving my leave request for a few days last week. I was pretty exhausted after attending two seminars back to back and needed some time off at home.

Thanks to your permission, I am feeling great again. I am ready for some challenging assignments lined up in the coming weeks.

All the best wishes always!

Sincerely yours,

John Smith.”

Sample 7:

“Dear Mr/Mrs. Last Name,

Thank you very much for allowing me to leave last week to attend my cousin’s anniversary party.

It had been ten years since we all met, and it felt wonderful being part of his celebration in [place].

My family members were also pleased to have me around, and I had a great time catching up with them.

I am looking forward to working with you in the future too. Please keep your positive energy flowing!

Best regards,”


A thank you letter to the boss for approving leave is a kind gesture. People appreciate it when someone takes notice of their problems.

You can also mention why you need leave, like for family matters. This lets your boss know why it’s important.

Most importantly, always thank your boss for saying yes! This makes them feel good too. These tips can help you write your thank-you note.

Last Updated on 2 months by Usama Ali


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