How To Tell Your Boss To Communicate Better – 9 Key Tips

Is your boss poor in communication? We can understand how much it affects your work. So let’s learn how to tell your boss to communicate better.

Communication skills are necessary soft skills required in any job or workplace. Therefore, it is required for employees and bosses to master communication.

How To Tell Your Boss To Communicate Better – 9 Key Tips

Your boss’s communication skills significantly impact you and other employees.

So it is better to tell your boss politely about their shortcomings to learn from them.

However, there are many ways to communicate with your boss, for example:

– Email

– Face-to-face conversation.

Here we will focus on how to tell your boss to communicate better in face-to-face conversation:

1. Be Assertive About Points:

When you talk to your boss, be assertive and specific about the points you want to make. State your thoughts in a clear and concise way.

For instance, “We need to communicate better on project deadlines.”

Or “Can we have a meeting to discuss the progress of the project?”

2. Choose The Right Time And Place:

Try to choose the right time and place for talking to your boss about their communication skills.

For example, please don’t talk to them when busy or stressed. And always try to co-ordinate with your boss’s schedule.

Also, not everyone likes to talk face-to-face. So try to choose the communication method according to your boss’s preference.

For example, if they like emails, avoid speaking in person.

3. How To Tell Your Boss To Communicate Better- Start With Praise:

Start with praising your boss’s good habits. It will make them feel good and motivate them to continue good work.

For example: “I appreciate how you always keep us in the loop about the project status.” “Your weekly updates are beneficial.”

After praising them for their excellent skills, it is time to share your concern.

For example: “I appreciate how you always keep us in the loop about the project status. However, better communication is the key for effective performance on everyone’s part.”

4. Give Examples Of When It Went Wrong:

When telling your boss to communicate better, give examples of when it went wrong. That way, they can learn from their mistakes and work on them.

For instance, if he asked you for something but didn’t wait for your response, then share that incident.

Or if he missed a crucial meeting because of a lack of information, share that too.

It would help if you shared examples of his poor communication affected your work.

For example: “In the last project, there was some uncertainty due to lack of communication. It would have been better if the main points were clear.”

5. Use An Appropriate Tone:

The tone of your voice is fundamental because it speaks many things without words.

Therefore, use an appropriate tone when talking to your boss about their communication.

For example, don’t speak loudly or vehemently. Moreover, be calm and agreeable. Be careful when you are telling your boss about their shortcomings in communication.

If necessary, try to adopt a humorous attitude instead of getting tense. Getting nervous during the conversation might create more problems than solutions.

6. Ask Them To Avoid These Behaviors:

When you talk to your boss about their communication, ask them to avoid these behaviors.

For example: “Better communication is the key for effective performance on everyone’s part. So can we meet regularly and discuss project progress?”

7. How To Tell Your Boss To Communicate Better – Ask For Their Views:

Ask for your boss’ views on how they view their current communication skills. That way, they will know that you respect their opinion and want to grow with them.

For instance: “Can we do something different this time around? We can be more vigilant in communication”. Or share some ideas if needed.

8. Share Solutions To Enhance Communication Skills:

Then share ideas you think will solve the poor communication issues. Convey your thoughts in a proper and professional manner.

For example: “We can improve communication by setting up a meeting every week to discuss.”

Or “We can move to another project management tool. We can improve our communication by easy ways to reach others.”

Or “To communicate better, we can make notes of what he has to discuss beforehand. It helps me a lot. I am sure it will help everyone.”

Or “We can hold a brainstorming session for this. Everyone will share ideas, and we can plan accordingly.”

9. Conclude On A Positive Note:

Always end the conversation on a positive note. If you finish negatively, it might disturb your boss’s morale. Moreover, it can give the impression that you are not happy with their work.

So, in the end, thank your boss for listening to you and keeping your problems in perspective.

For instance: “I appreciate how you always listen to me carefully about ideas. And I hope we will have better communication from now. Thank you so much for listening.”

How To Tell Your Boss To Communicate Better Via Email

Here we will focus on how to tell your boss to communicate better via email.

1. Address Them In Professional And Formal Manner:

Firstly, ensure that you address them by their official designation.

Rather than calling them by their first name, do not forget the formal ‘they’ while speaking in emails. You can use expressions like sir or madam to make it more formal.

2. Start The Email In Proper Way:

Start the email with a courteous opener and then state the purpose behind writing them.

For example: “Good morning, sir, I hope you are doing great.”

“I am writing to you because I would like to share my concern about the recent project status.”

3. How To Tell Your Boss To Communicate Better- State The Clear Purpose:

Before talking about the issue, make your email what your purpose is.

For example: “I would like to discuss how we can improve communication in our recent project.”

4. How To Tell Your Boss To Communicate Better- Share Ideas Or Solutions:

Then share ideas you think will solve the poor communication issues. It would help if you shared solutions in bullet points to make it easy for your boss to understand.

For example:

– Setting up a meeting every week to discuss project progress

– Moving to another project management tool

– Making notes of what he has to discuss beforehand

Sample Email:

“Dear Sir,

I hope you are doing well. I want to discuss how we can improve communication in our recent project.

We can improve communication by setting up a meeting every week to discuss.

Moving to another project management tool can be helpful too. We can improve our communication by easy ways to reach others.

To communicate better, we can note what he has to discuss beforehand. It helps me a lot. I am sure it will help everyone.

Or we can hold a brainstorming session for this. Everyone will share ideas, and we can plan according to that. I am sure we can enhance productivity in these ways.

Also, please let me know what you think on this matter.

Regards,

XYZ”

Why Is Good Communication Important?

You can tell your boss the importance of good communication. You can mention that good communication is necessary for the success of any business.

Poor communication can lead to misunderstandings, frustration, and conflict. Good communication can lead to better understanding, cooperation, and less competition.

It is also essential for building trust and maintaining healthy relationships.

To maintain a good working relationship with your boss, communicate better with them.

You should be able to express yourself in precise ways. Moreover, listen with attention and constructively resolve conflicts.

10 Tips To Improve Communication

Here are a few tips you can give your boss. However, keep in mind that you have to be professional. Therefore, share tips according to your boss’s nature:

1. To communicate better, avoid using complex words.

2. Speak as straightforward as possible and be direct in your response. Likewise, avoid beating around the bush or giving a vague answer.

3. Try to understand what the other person is saying before commenting on their idea.

4. Always speak from a professional point rather than a personal level.

5. Ensure that you are well-versed with the topic before talking.

6. Keep in mind to maintain a positive tone, avoid sarcasm, or be rude.

7. Try to use words that are easy to understand and have a clear-cut meaning. Avoid using long sentences or complicated words.

8. Make notes of what to say beforehand not to miss any point. You can brainstorm with bullets or paragraphs of the main points.

9. Use good body language and be honest with your points and views.

10. Take time to listen to the other person with attention and understand their point of view.

Final Word:

In conclusion, good communication is essential for the success of any business. It is necessary to maintain a good working relationship with your boss.

If you face issues with their communication skills, try to solve them as soon as possible.

Finally, you can tell your boss to communicate better by sharing tips. Share ideas and solutions that will help improve the effectiveness of their communication.